Hybrid Medical Event Delivered Flawlessly at Leonda by the Yarra, Hawthorn
A medical industry hybrid event in the Leonda by the Yarra Ballroom, with live streaming and reliable signal routing so the organiser could focus on the programme, not the tech.
In short: IHAV Production delivered full AV and hybrid streaming for a medical industry event at Leonda by the Yarra Ballroom in Hawthorn, Melbourne in June 2024.
The challenge
What the event organiser needed
The organiser needed a hybrid event that worked for both the room and the online audience at once. That means two things have to go right simultaneously: the in-room presentation experience and a clean, stable stream going out to remote attendees. Any failure in either direction reflects on the host.
For a medical industry gathering, the stakes are higher than most. Speakers presenting clinical content need a presentation environment that doesn't let them down, and delegates watching online need a stream that holds without dropping. The organiser needed all of that handled by one experienced team, without having to chase multiple suppliers or troubleshoot on the day.
How we delivered
The production, end to end
IHAV set up a complete hybrid production in the Leonda Ballroom, anchoring the vision workflow around the Roland V-160HD multi-format video switcher. This gave the operator full control over what went to the room screen and what went out to the stream, with clean switching between presentations, cameras and graphics. Signal distribution was handled through a bank of Decimator SDI/HDMI duplicators, ensuring consistent feed across every output without degradation.
A dedicated Limbic streaming kit handled the broadcast side, backed by a Telstra 4GX hotspot and a Draytek dual WAN router for internet redundancy. If one connection dropped, the other kept the stream live. LCD screens on fold-back stands gave speakers and the room clear sight of the programme. The show laptop and a presenter clicker meant speakers could move through their slides without relying on anyone at the tech desk for every advance.
On the day
The setup
Gear & services supplied
What we brought
The venue
About Leonda by the Yarra
Leonda by the Yarra is an event venue in Hawthorn, Melbourne, set alongside the Yarra River. The Ballroom is a popular choice for corporate dinners, conferences and special events, and lends itself well to hybrid formats where organisers need both a strong in-room atmosphere and a polished broadcast for remote audiences.
IHAV has worked at Leonda by the Yarra on multiple occasions. We know what the room demands and come prepared to deliver a full AV production, from screen and projection through to live streaming and vision control, without the venue needing to be involved in the technical setup.
The result
The result
The event ran without technical incident. Both the in-room attendees and the online audience received a consistent, professional experience throughout the session. The organiser had a single point of contact and a crew that handled every technical element, so the focus stayed where it belonged: on the content and the speakers.
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FAQ
Questions about events like this
Can IHAV handle hybrid events at Leonda by the Yarra?
Yes. IHAV has delivered hybrid events in the Leonda Ballroom, managing both the in-room AV and the live stream as a single production. One crew, one point of contact, both audiences covered.
What happens if the internet drops during a live stream at a Melbourne venue?
IHAV uses a dual WAN setup on hybrid events, combining a 4G mobile hotspot with a wired or secondary connection through a failover router. If one connection goes down, the stream stays live on the backup. It's a standard part of how we protect broadcasts.
Do you provide live streaming for medical or healthcare industry events in Melbourne?
Yes. IHAV regularly handles hybrid and streamed events for the medical industry across Melbourne and nationally. We bring the full production kit, including vision switching, streaming hardware and internet redundancy, so your clinical content is presented without interruption.
What AV equipment is needed for a hybrid event in a Melbourne ballroom?
A well-run hybrid event typically needs a video switcher to manage sources, a streaming encoder, reliable internet with a backup connection, and in-room screens or projection for the live audience. IHAV supplies and operates all of it, so you're not coordinating multiple suppliers on the day.