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Full AV production for a two-day Women in Leadership conference at Ivy Ballroom, Sydney — dual projected screens, live webcast, and managed audio across both days.
At a glance: IHAV Production delivered Vision Hire, Audio Hire and Lighting Hire for a hybrid event at Ivy, Sydney, NSW. Both days ran to plan.
Planning an event in NSW? See AV hire in Sydney.
Running a two-day conference at a high-profile Sydney venue raises the stakes. The organiser needed every seat in the room to have a clear view of presentation content, a polished stage that reflected the quality of the event, and a live webcast feed that captured the sessions cleanly for attendees joining remotely. With speakers presenting across both days, there was no room for dropped signals, missed cues, or content appearing on the wrong screen.
They also needed the whole production to hold together visually. A branded step-and-repeat backdrop was central to the stage design, and the overall look had to feel considered and professional, not like a generic conference setup. Getting all of that right, consistently, across a full two days, was what they were counting on.
IHAV configured dual projected screens flanking the stage so presentation content was visible from every part of the room. Black draping framed the branded step-and-repeat and gave the stage a clean, finished look, with a candlelit shelf adding warmth that kept the room from feeling flat. Vision switching, audio, presentation relay and webcast monitoring all ran from a single operator position inside the room, using a multiview and webcast preview on the desk so the operator could confirm both feeds were showing the right content in real time.
Audio was handled through a QSC K10.2 speaker system driven by an Allen and Heath Qu-16 mixer, with an AR84 stagebox keeping the signal path tidy across the room. SDI and HDMI signal distribution via Decimator units meant the webcast feed and in-room screens were always receiving a clean, duplicate signal. The operator stayed responsive throughout, managing every element from one position without needing a separate control room.
Two projected screens flanked the stage, giving every seat in the room a clear sightline to speaker presentations and slide content throughout the event.
A 22-channel digital mixer handling all audio routing for the conference, paired with an AR84 stagebox to manage inputs cleanly across the room.
Four QSC K10.2 speakers on K and M stands delivered clear, consistent audio coverage across the Ivy Ballroom for both conference days.
Three Decimator units duplicated signals across HDMI and SDI outputs, ensuring the in-room screens and webcast feed always received a clean, reliable picture.
A multiview and webcast preview at the operator desk let the crew confirm in real time that the correct content was running on both the in-room and online feeds simultaneously.
A 40-inch LCD screen on a foldback stand gave the operator a dedicated confidence monitor, keeping the whole production visible and under control from one position.
Both days ran to plan.
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