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IHAV Production delivered a virtual masterclass at JW Marriott Gold Coast in Surfers Paradise, QLD, with a full broadcast studio setup, LED wall, camera rigs, and a dedicated control room.
At a glance: IHAV Production delivered Vision Hire, Audio Hire and Lighting Hire for a live stream at JW Marriott Gold Coast, Surfers Paradise, QLD. The broadcast held together exactly as planned.
Planning an event in QLD? See AV hire in Brisbane.
Running a virtual masterclass from a hotel ballroom is a different challenge to a standard in-room presentation. The organiser needed the venue to disappear from camera and be replaced by a polished, branded environment that felt studio-built, not improvised. The LED wall had to look clean on camera, the talent space had to be lit for broadcast, and every online participant had to feel genuinely connected, not like an afterthought watching a feed.
The risk with live streaming from a venue is that venue bleed, patchy lighting, and clunky switching can strip the credibility from even the best content. The organiser needed a production partner who could set up a proper control room, manage the online audience alongside the in-room experience, and run the whole thing without needing to be babysat.
IHAV built a broadcast studio within the JW Marriott Gold Coast space using a 6m wide LED wall as the branded backdrop, flanked by blue uplighting and set against black draping to cut any venue reference from the camera frame. Two Blackmagic Design URSA Mini Pro 4.6K cameras with wide-range Canon zoom lenses captured the presenter space, and truss-mounted soft panels provided even, consistent key lighting across the talent position so the picture looked controlled throughout.
The control room was the operational centre of the event. Two operators worked across a full U-shaped desk running the Barco E2 screen management system, a Yamaha console, the streaming infrastructure, and multi-screen confidence monitoring all at once. In the presenter space, screens showed the participant gallery, a countdown clock, and a live questions feed, keeping the host and talent across the online audience without any guesswork. The Blackmagic HyperDeck recorders captured a clean archive of the broadcast for post-event use.
A large-format LED wall formed the branded backdrop in the presenter space, giving the camera a clean, professional frame with no venue bleed.
Two cinema-grade cameras fitted with Canon KJ20x8.2 zoom lenses captured the talent position with the detail and colour accuracy a broadcast-quality live stream demands.
The E2 handled all screen routing and switching across the production, keeping confidence monitors, presenter displays, and the stream output all running from a single, reliable backbone.
The Yamaha digital mixing console gave the operators full control of programme audio for both the in-room experience and the outgoing stream, with consistent levels throughout.
Two HyperDeck recorders captured a broadcast-grade archive of the event, giving the organiser a clean, ready-to-use recording for post-event distribution.
Multiple screens in the presenter space displayed the participant gallery, a countdown clock, and live audience questions, keeping the talent fully connected to the online audience throughout.
The broadcast held together exactly as planned.
Tell us the date and roughly how many people and we’ll scope it to the room. Same-day quote, Monday to Friday.
