Hybrid Event

Hybrid Medical Conference at Le Montage Marquee Room, Lilyfield NSW

IHAV Production delivered full hybrid AV for a medical industry conference at Le Montage's Marquee Room in Lilyfield, NSW, in June 2024.

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Hybrid Event at Le Montage Lilyfield — Live Streaming / Hybrid Event by IHAV Production

At a glance: IHAV Production delivered Live Streaming, Hybrid Event Production and LED Screen Hire for a hybrid event at Le Montage, Lilyfield, NSW. The conference ran as planned.

Event typeHybrid Event

VenueLe Montage

LocationLilyfield, NSW

ServicesLive Streaming, Hybrid Event Production, LED Screen Hire

Planning an event in NSW? See AV hire in Sydney.

What the organiser needed

The organiser needed a hybrid conference setup that would work reliably for both the people in the room and those watching online. In a medical industry context, where the content is technical and the audience expects professionalism, there's no room for a dropped stream, a presenter who can't advance their slides, or a screen that cuts out mid-session.

They needed a team that could handle the full picture: presentation display, signal distribution, streaming to remote attendees, and a stable internet connection, all managed by experienced operators so the organiser could stay focused on the event itself.

How we built it

IHAV set up a complete hybrid AV package in the Marquee Room. A Roland V-160HD video switcher sat at the heart of the production, giving the operator clean control over every source and feed, whether that was a presenter's laptop, a confidence monitor, or the outbound stream. DECIMATOR signal converters ensured the video signals were distributed cleanly to screens around the room without any quality loss.

A dedicated streaming kit handled the live broadcast to online attendees, backed by a Telstra 4GX hotspot and a Draytek dual WAN router for a resilient, venue-independent internet connection. Presenters had a reliable clicker for advancing slides, and the team had everything in place well before the session started.

The setup on the day

Hybrid Event at Le Montage Lilyfield — Live Streaming / Hybrid Event by IHAV Production

Hybrid Event at Le Montage Lilyfield — Presentation Support by IHAV Production

Hybrid Event at Le Montage Lilyfield — Lilyfield NSW by IHAV Production

What we brought

Roland V-160HD Video Switcher

The production control hub for switching between presenter laptops, cameras and screen feeds cleanly throughout the session.

DECIMATOR SDI/HDMI Signal Converters

Three units ensured video signals were distributed to all screens in the room without quality loss, regardless of source format.

Hybrid Streaming Kit

A dedicated streaming package broadcast the conference live to remote attendees, keeping online participants fully in the room.

50" LED/LCD Screen

A presentation-side display giving the audience clear sight of slides and speaker content throughout the conference.

Telstra 4GX Hotspot + Draytek Dual WAN Router

A venue-independent internet solution with failover built, so the stream stayed live regardless of venue network conditions.

Internal Screen + Projector Package

Complemented the LED screens to ensure every seat in the Marquee Room had a clear view of the presentation content.

The result

The conference ran as planned.

More like this

Same venueMore events at Le MontageEvery job we have delivered in this room. Same serviceMore Live StreamingSimilar setups for corporate events. Same cityMore corporate events in LilyfieldConferences, training days and galas.

Questions about events like this

Yes. IHAV has delivered hybrid events at Le Montage and can manage the full setup: in-room screens, video switching, live streaming and a reliable internet connection independent of the venue's own network.

Where venue internet isn't reliable enough for streaming, IHAV brings a dedicated 4G hotspot paired with a dual WAN router. That gives the stream a stable, venue-independent connection with built-in failover.

At a minimum: a video switcher, screens or projection for the room, a streaming encoder, microphones for presenters, and a solid internet solution. IHAV supplies and operates all of it as a single managed package.

Yes. IHAV regularly supports conferences in the medical and pharmaceutical sectors across Sydney and nationally. The setup is managed end to end so the organiser can focus on the program, not the technology.

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