Conference

Two-Day Conference Delivered Without a Hitch at Hilton Sydney

A two-day conference at Hilton Sydney brought together up to 150 attendees for a full programme of presentations, delivered with professional AV end-to-end.

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Conference at Sydney Hilton Sydney — Conference AV Production by IHAV Production

Event typeConference
VenueSydney Hilton
LocationSydney
Audience50-150
DateJuly 2026
ServicesConference AV Production, LED Screen Hire, PA and Microphone Hire

The brief

What the organiser needed

Running a two-day conference is a significant undertaking. The organiser needed every session to start on time, every speaker to be heard clearly, and every slide to display exactly as rehearsed. With a packed programme across both days and an audience of up to 150 people, there was no room for fumbled microphone handovers, signal dropouts or screens that weren't bright enough for a hotel conference room.

They needed a production partner who could take the AV off their plate entirely, arriving prepared and staying across every technical detail so the organiser could focus on their speakers, their guests and the programme itself.

The delivery

How we built it

IHAV supplied a complete AV package suited to the room and the audience size. The audio backbone was a QSC K12 speaker pair driven through an Allen and Heath Qu16 mixer, giving the room clean, consistent sound at any seat. Presenters had their choice of a Shure gooseneck microphone at the lectern or one of two Shure ULXD2 wireless handhelds for more flexible delivery.

Vision was handled through a Roland V-160HD video switcher feeding a pair of 55-inch 4K screens positioned for clear sightlines across the theatre-style layout. Decimator signal converters kept every laptop and source reliable through the full two days, and three show laptops were on standby so no presenter ever had to troubleshoot their own machine. The result was a smooth, professional presentation environment from the first session on day one through to close of play on day two.

On the day

The setup

Conference at Sydney Hilton Sydney — Conference AV Production by IHAV Production
Conference at Sydney Hilton Sydney — Video Switching and Vision Control by IHAV Production
Conference at Sydney Hilton Sydney — Presentation Laptop Supply by IHAV Production
Conference at Sydney Hilton Sydney — Audio Mixing by IHAV Production

Gear & services supplied

What we brought

Roland V-160HD Video Switcher

Central vision control for clean, reliable switching between presenter laptops and sources across both conference days.

55" 4K LED Screens (×2)

Large-format 4K displays positioned for clear sightlines in a theatre-style conference room for up to 150 attendees.

PA Audio Package — QSC K12 Speakers

A matched pair of QSC K12 loudspeakers on stands delivered consistent, even coverage throughout the room.

Allen and Heath Qu16 Mixer

A 22-channel digital mixer giving the audio operator precise control over every microphone and playback source.

Shure ULXD2 Wireless Microphones (×2)

Professional wireless handhelds gave presenters freedom of movement, backed by a gooseneck mic at the lectern for a polished look.

Decimator SDI/HDMI Signal Converters (×4)

Kept every video source stable and correctly formatted across the two-day programme, eliminating the risk of signal dropouts.

The result

The event ran exactly as the organiser needed it: on schedule, without technical issues, and with presenters and attendees able to focus on the content…

More like this

Same venueMore events at Sydney HiltonEvery job we have delivered in this room. Same serviceMore Conference AV ProductionSimilar setups for corporate events. Same cityMore corporate events in SydneyConferences, training days and galas.

Questions about events like this

Yes. IHAV handles end-to-end AV production for conferences of any length at Hilton Sydney and venues across the city. We supply operators who stay across every session so the organiser never has to manage the tech themselves.

For a room of that size, a quality PA package with a professional digital mixer and wireless microphones covers every scenario cleanly. We match the gear to the room and the programme, whether that means a lectern mic, handhelds for Q and A, or both.

We bring show laptops so presenters can load slides onto a known, tested machine, and we use signal converters to keep every source stable. It removes the single biggest cause of embarrassing delays at a conference.

Yes. IHAV operates in every Australian capital city with its own local crews. Whether your next conference is in Sydney, Melbourne, Brisbane or elsewhere, you deal with one team and get the same standard of production.

Running an event at Sydney Hilton?

Tell us the date and roughly how many people. We’ll scope it to the room and come back the same business day.

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