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Full AV production for a women in leadership summit at Sofitel Darling Harbour, Sydney — projection, PA, vision switching and confidence monitoring across a banquet-style room.
At a glance: IHAV Production delivered Projection Screen Hire, PA and Microphone Hire and Vision Switching for a conference at Sofitel Darling Harbour Sydney, NSW, for 150-500 guests. Both days ran without a technical fault, leaving the organiser free to focus on their speakers and guests.
Planning an event in NSW? See AV hire in Sydney.
A women in leadership summit organiser needed their two-day event at Sofitel Darling Harbour to run smoothly. With keynote speakers on stage and up to 500 delegates in the room, the priority was clear visuals, reliable audio, and a setup that would make every speaker feel confident the moment they stepped up to the lectern.
The organiser didn't want to be managing AV on the day. They needed a team who would handle the technical side end to end, so they could stay focused on their speakers and their guests.
IHAV set up dual 12-foot projection screens with short-throw 4000-lumen projectors positioned to give every seat in the banquet-room layout a clear sightline to the content. A Roland V-160HD handled vision switching, routing signals cleanly between sources and to confidence monitors at the lectern so speakers always knew exactly what was on screen behind them.
Audio was managed through an Allen and Heath Qu16 mixer with QSC K10.2 speakers on stands, giving the room even coverage without relying on the venue's in-house system. The Shure MX412 gooseneck microphone at the lectern meant every word from the keynote speakers landed clearly. The crew ran both days without a technical failure, and when the event wrapped the client was happy and the speakers were grateful.
Dual 12-foot screens gave every seat in the banquet room a clear view of the content throughout the two-day summit.
Paired with each screen to deliver a bright, sharp image without requiring deep throw distances in the room.
Managed signal routing between laptop sources and confidence monitors, keeping transitions between speakers clean and on cue.
Gave the operator full control over all audio sources, from the lectern microphone to any playback, throughout both days.
Positioned on stands to deliver even, consistent coverage across the banquet-room layout without relying on the venue's built-in system.
Mounted at the lectern so every keynote speaker was heard clearly by everyone in the room.
Both days ran without a technical fault, leaving the organiser free to focus on their speakers and guests.
Tell us the date and roughly how many people and we’ll scope it to the room. Same-day quote, Monday to Friday.
