Conference Four days

Three-Day Bootcamp AV at Novotel Parramatta Ballroom

IHAV Production delivered dual projection, vision switching and PA for a three-day training bootcamp in the Novotel Parramatta Ballroom.

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Conference at Novotel Parramatta Parramatta — Parramatta NSW by IHAV Production

At a glance: IHAV Production delivered Projection Screen Hire, Vision Switching and PA & Microphone Hire for a conference at Novotel Parramatta, NSW. The presenter had full control of the room from the first session to the last, with every display and audio feed working as expected across….

Event typeConference

VenueNovotel Parramatta

LocationParramatta, NSW

ServicesProjection Screen Hire, Vision Switching, PA & Microphone Hire

Planning an event in NSW? See AV hire in Sydney.

What the organiser needed

Running a three-day bootcamp puts real pressure on AV. The presenter is on stage for long stretches, the content changes constantly, and every person in the room needs a clear sightline to the screen and an easy-to-follow audio experience. For this organiser, the priority was a setup that would hold up across the full run without demanding their attention.

They needed dual projection screens so the room had coverage from multiple angles, a presenter clicker the speaker could rely on, and foldback so the presenter could see their own slides without turning away from the audience. Getting all of that right, in a ballroom they hadn't used before, was the problem they needed solved before the first session started.

How we built it

IHAV Production built the room around two Epson EB-1980WU projectors throwing onto 2.44m x 1.83m tripod screens, with draping along the base of each screen to keep the look tidy at stage level. A Roland V-160HD handled vision switching between sources, and a Decimator SDI/HDMI signal chain distributed the output cleanly to every display in the room, including a 55-inch LED screen and a 24-inch confidence monitor at the front of stage.

The presenter had a Dsan Perfect Cue clicker to advance slides and a dedicated foldback feed showing Keynote presenter view, so they could stay engaged with the room rather than glancing back at the main screens. Audio ran through a Soundcraft Si Expression 1 digital mixer into two QSC K12 speakers, giving the ballroom a clear, even sound field throughout the day.

The setup on the day

Conference at Novotel Parramatta Parramatta — Parramatta NSW by IHAV Production

Conference at Novotel Parramatta Parramatta — PA & Microphone Hire by IHAV Production

What we brought

Epson EB-1980WU 4500-Lumen Projectors (x2)

Two medium-brightness projectors ensured both sides of the ballroom had a sharp, readable image throughout the full training day.

Tripod Projection Screens 2.44m x 1.83m (x2)

Paired with bottom draping, these screens gave the room clean, professional-looking displays without permanent rigging.

Roland V-160HD Vision Switcher

Managed all video sources and switched between them cleanly as the program moved between presentations and content.

Decimator SDI/HDMI Signal Duplicators (x4)

Distributed the video signal to every screen in the room, including confidence monitors, without any loss in image quality.

55-inch LED 4K Screen

Positioned to give attendees closer to the stage a large, high-resolution view of the presentation content.

QSC K12 Speakers (x2) with Soundcraft Si Expression 1

The digital mixer and active speakers delivered even, clear audio across the ballroom for the full three-day event.

The result

The presenter had full control of the room from the first session to the last, with every display and audio feed working as expected across…

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Same venueMore events at Novotel ParramattaEvery job we have delivered in this room. Same serviceMore Projection Screen HireSimilar setups for corporate events. Same cityMore corporate events in ParramattaConferences, training days and galas.

Questions about events like this

IHAV Production regularly supplies AV for multi-day training and bootcamp formats in Parramatta and across Sydney. For events like this, the setup typically includes dual projection screens, a vision switcher to manage multiple sources, PA speakers and a presenter foldback feed so the speaker has full control without relying on the venue's own equipment.

A three-day bootcamp in a ballroom generally needs at least two large projection screens for sightline coverage, a digital vision switcher, active PA speakers and a confidence monitor or foldback screen at the front of stage. For this event at the Novotel Parramatta Ballroom, IHAV Production supplied all of that along with a Dsan presenter clicker and a signal distribution chain to keep every display in sync.

Projection screens, projectors and PA can all be supplied for events at the Novotel Parramatta Ballroom. IHAV Production brought in two tripod projection screens with draping, two Epson projectors, QSC K12 speakers and a Soundcraft digital mixer for this bootcamp, providing a complete, self-contained setup independent of the venue's in-house AV.

Foldback for a presenter typically means a screen at the front of stage showing their slides or presenter notes so they can stay facing the audience. On this job at the Novotel Parramatta Ballroom, IHAV Production ran a dedicated foldback feed from the presentation source, combined with a Dsan Perfect Cue clicker, so the presenter had complete control without needing to look at the main screens.

IHAV Production covers Parramatta and the wider Western Sydney area as part of its regular Sydney operations. The team is based in Sydney and can supply full AV production, including projection, vision switching, PA and presenter support, for conferences, training days and corporate events at venues including the Novotel Parramatta.

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