Conference Four days

National Conference AV Delivered Across Two Rooms at Novotel Twin Waters Sunshine Coast

IHAV Production delivered dual-room projection and video capture for a national conference at Novotel Twin Waters Sunshine Coast, Queensland.

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Conference at Novotel Twin Waters Sunshine Coast Twin Waters — Vision Switching by IHAV Production

At a glance: IHAV Production delivered Projection Screen Hire, Vision Switching and Video Capture for a conference at Novotel Twin Waters Sunshine Coast, Brisbane, QLD. Both conference rooms ran without technical interruption across the full multi-day program at Novotel Twin Waters Sunshine Coast.

Event typeConference

VenueNovotel Twin Waters Sunshine Coast

LocationBrisbane, QLD

ServicesProjection Screen Hire, Vision Switching, Video Capture

Planning an event in QLD? See AV hire in Brisbane.

What the organiser needed

A national industry association needed both Minyama Rooms 3 and 4 at Novotel Twin Waters Sunshine Coast set up for a multi-day national conference. Running two rooms simultaneously means twice the risk: a technical failure in either room during a keynote or breakout session reflects directly on the organiser.

The brief called for large-format front projection in each room, clean signal distribution across multiple outputs, and professional video capture of proceedings. Every screen needed to display a sharp, reliable image from the first session to the last, without the organiser having to think about it.

How we built it

IHAV Production supplied two 3.66m x 2.06m Stumpfl Fast Fold projection screens, one for each room, paired with short-throw 4000-lumen projectors sized to fill the space without washing out in ambient light. DECIMATOR SDI/HDMI signal duplicators kept the picture consistent across all display outputs, so presenters' slides and video landed on screen exactly as intended regardless of the source device.

A Canon professional video camera on a Manfrotto fluid head tripod captured the proceedings cleanly, with footage recorded direct to a Sony HD record card as a reliable master file. Having experienced operators on-site meant any source-switching or signal hiccup was handled quietly before it reached the screen.

The setup on the day

Conference at Novotel Twin Waters Sunshine Coast Twin Waters — Vision Switching by IHAV Production

Conference at Novotel Twin Waters Sunshine Coast Twin Waters — Video Capture by IHAV Production

Conference at Novotel Twin Waters Sunshine Coast Twin Waters — Projection Screen Hire by IHAV Production

What we brought

Stumpfl Fast Fold Projection Screen (3.66m x 2.06m)

Two large-format 16:9 screens gave each room a presentation surface sized for the audience, with front and rear surface options to suit the room layout.

Short Throw 4000-Lumen Projector

Short-throw projectors placed a bright, sharp image on each screen without requiring a long throw distance in the conference room environment.

DECIMATOR SDI/HDMI Signal Duplicator

Six DECIMATOR units distributed and converted signals across both rooms, ensuring every display received a clean, consistent feed from each presenter's source.

Canon Professional Video Camera

A professional-grade camera on a fluid head tripod captured conference sessions in high definition for the association's post-event use.

Manfrotto Fluid Head Camera Tripod

The fluid head tripod kept camera moves smooth and stable throughout the day, whether panning with a speaker or holding a locked-off wide shot.

Sony HD Record Card

Session footage was recorded direct to a Sony HD card, giving the organiser a reliable master file without depending on external recording infrastructure.

The result

Both conference rooms ran without technical interruption across the full multi-day program at Novotel Twin Waters Sunshine Coast.

More like this

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Questions about events like this

IHAV Production supplies fully managed conference AV at Novotel Twin Waters Sunshine Coast, including large-format projection, signal distribution and video capture. An experienced operator is on-site for the duration, so any source or signal issue is resolved before it reaches the screen. It's a complete end-to-end service with no requirement for the organiser to manage the technical side.

A dual-room conference on the Sunshine Coast typically needs large-format projection screens, appropriately powered projectors, and signal distribution gear to manage multiple presenter sources cleanly. IHAV Production configured this exact setup at Novotel Twin Waters, using Stumpfl Fast Fold screens and DECIMATOR signal duplicators to keep both rooms running independently and reliably across a multi-day program.

Running parallel rooms is a standard part of what IHAV Production does for multi-day national conferences. Each room is set up and operated independently, so a change in one room has no impact on the other. At Novotel Twin Waters Sunshine Coast, both Minyama rooms ran their own projection and signal feeds throughout the full conference program.

Professional video capture is available as part of a conference AV package at Novotel Twin Waters Sunshine Coast. IHAV Production used a Canon professional video camera on a fluid head tripod with direct recording to a Sony HD card, giving the organiser a clean, high-definition master file of their sessions without needing a separate production crew.

Signal reliability across a multi-day conference comes down to the right distribution gear and having a qualified operator in the room. IHAV Production uses DECIMATOR SDI/HDMI duplicators to route and convert signals cleanly from any presenter source, and operators monitor the system throughout each session so any issue is caught and corrected before the audience notices.

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