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Full AV production for a three-day industry super conference at Pullman Melbourne Albert Park, covering projection, audio, staging and live streaming.
At a glance: IHAV Production delivered Vision Hire, Audio Hire and Lighting Hire for a conference at Pullman Melbourne Albert Park, VIC. Across all three days, sessions ran without interruption.
Planning an event in VIC? See AV hire in Melbourne.
Running a multi-day conference across a large ballroom is a logistical commitment that leaves little room for error. The organiser needed presentation content and branding to read clearly from every seat in the room, a PA system that covered the full space without dead spots, and a live webcast that stayed reliable across all three days. With speakers cycling through, a packed room, and an online audience watching simultaneously, the AV had to work every session, not just the first one.
The stakes were high: any interruption to audio, projection, or the stream would affect hundreds of people in the room and an audience watching remotely. The organiser needed a team that could manage all of it from a single well-organised operator position, without needing to be chased or briefed mid-session.
IHAV built a dual wide-format screen setup either side of the stage using two 4.88m x 2.74m fastfold screens driven by 12,000-lumen projectors, giving the full ballroom clean sightlines to presentation content and event branding. A blue wash on the black drape backdrop pulled the stage together visually without competing with the room's existing lighting. Two 75-inch confidence monitors downstage kept speakers connected to their content.
Audio was handled by a six-speaker QSC K12 PA rig running through an Allen and Heath Qu-16 console and AR84 stagebox, with four beltpack and four handheld wireless microphones covering panel sessions, Q&A, and main-stage presentations. The operator position ran multiview, stream preview, and confidence feeds simultaneously through a Roland V-160HD vision switcher, which kept the webcast tight and the operator across everything happening on stage and online at the same time.
Two 4.88m x 2.74m fastfold screens flanking the stage, giving the full ballroom clear sightlines to presentation content and event branding.
A pair of super high-brightness projectors driving the widescreen displays, maintaining a sharp, readable image in a large, occupied ballroom.
A 22-channel digital mixer paired with a remote stagebox, handling all microphone inputs cleanly across a multi-day, multi-speaker conference.
Six QSC K12 powered speakers distributed across the ballroom for even audio coverage, supporting beltpack and handheld wireless microphones throughout.
The central switching hub for managing presentation feeds, camera inputs, and the live webcast simultaneously, with multiview and stream preview monitoring at the operator position.
On-stage confidence screens and operator-side preview monitors keeping speakers and the technical operator aligned throughout every session.
Across all three days, sessions ran without interruption.
Tell us the date and roughly how many people and we’ll scope it to the room. Same-day quote, Monday to Friday.
